Before you begin writing your secretarial resume, make sure that you really want to do this on your own. There are many professional resume writers and resume services you may want to hire to help you. Sometimes their expertise makes all the difference between getting and not getting that first interview.
If you decide to write your own resume, the best place to start is to analyze resume examples that utilize common resume formats. This will give you a good idea of the resume templates being used successfully today to land secretarial jobs.
Next, look at administrative and executive-related web sites and publications to help you choose the key words you need to emphasize in your resume so that scanning software used to identify strong job candidates won't pass you by.
Although the position of a secretarial job can never claim or boast of statements like “increased revenue 200 percent", there are many things that can make secretarial job resumes more powerful. It is important that your resume demonstrates how effective you are in your support roles. Always remember that in your job as a secretary, you are the backbone that enables upper and mid-management to perform their work.
While writing a resume for a secretarial job, avoid a list of job duties that are common to the particular field in which you work. Instead, try to focus more on listing work experience and skills that can be most beneficial to the potential employer. Being unique is the key factor here. Everyone knows that a secretary types letters, answers the telephone, makes copies and files documents. You don't need to list all these in your resume. It's best to focus on your particular skills that another secretary might not have.
Experience and Skills:
You need to be specific when describing your experience and skills in your resume. Give a solid account of your achievements and accomplishments without boring the reader, the potential employer in this case. Here's a list of some examples that may be helpful while composing your resume for a secretarial job.
- Can type 90 wpm without errors
- 7 years of experience working in the IT industry
- Acquainted with most computer word processors (you can be more specific here)
- Experience supervising and training junior clerks
- Helped write the employee personnel manual
- Routinely composes correspondence for a couple directors
- Makes travel arrangements
- Has been in charge of arranging company meetings
- Completed workshops on payroll processing, employment law, office management etc
- In charge of office computer equipment
- Is a notary public
- Received outstanding job performance awards
- Graduate of some Secretarial College
As said before, stress on how your particular skills and experience in your secretarial job can benefit the employer in terms of improving efficiency, saving time, reducing expenses, reducing turnover, increasing profit, streamlining operations, etc. Use numerical data whenever possible which never fails to intrigue a potential employer. This way, you can write a more powerful resume when searching for a secretarial job.
Important Tips and Techniques:
There are few important techniques which can be applied while writing a resume for a secretarial job. These are:
- Make a prioritized list of every duty that you perform on the job, starting with the most important and ending with the least important. For example, managing the office, providing customer service, etc would be the more important duties while answering the phone, maintaining filing etc should come under the lowest skills level.
- Focus on your best skills not weak job titles.
- If you feel that you're exaggerating while describing your skills, remind yourself that you have performed this task before, you can do it again and that your descriptions are accurate. Try to market yourself to the highest level possible.
- Using powerful language and action verbs while describing the full range of your skills makes employers take interests in your value and may result in upward career growth.
In addition to these important guidelines for constructing your resume, there are many resume tips plus simple resume formats to follow that will help you compose a great resume. Some of the more important rules are as follows:
- Never write more than two pages.
- Use a format that makes the resume inviting and easy-to-read.
- Think about your accomplishments and make them the focus of the resume
- Tell the truth.
- Use buzzwords and keywords.
- If possible, tailor your resume for a specific job, not just a specific industry.
- Include computer proficiency levels for almost all jobs.
- Ensure all dates link up and leave no suspicious gaps if you are using a chronological format.
- If there are gaps in your work history, use a functional resume format.
- Make sure your cover letter is as good as your resume.
- Practice your job interview skills.
- Don't forget to follow-up with a thank-you note.
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